Setting up E-Mail on a POP3 Client


Configuring Outlook 2002 (Office XP)

  • Operating System: Windows 98, ME, 2000, XP

  • Application: Outlook

  • Application Version: MS Outlook 2002 (Office XP)


  1. Open Microsoft Outlook

  2. From the Microsoft Outlook Tools menu, select E-Mail Accounts...


  3. Click on the Add a new Account and click Next

  4. Click POP3 and click Next


  5. User Information:

    • Your Name: First name, Last name. For example John Doe

    • E-mail: Your email address. For example

  6. Server Information:

    • Incoming mail (POP3): (for example:

    • Outgoing mail (SMTP): (for example:


    Q: Why am I able to receive mail but cannot connect and send e-mail with my SMTP server?
    Your ISP does not allow you to use 3rd party SMTP server other then theirs.  To fix this, contact your ISP and ask for their SMTP server to use. 


  7. Logon Information:

    • User Name: (for example

    • Password: your email password

    • Check Remember password

  8. Test Settings:

    • Click on the More Settings... button

    • Check the My outgoing server (SMTP) requires authentication box

    • Select Use same settings as my incoming mail server

    • DO NOT check Log on using Secure Password Authentication

    • Click OK

  9. When you are done click Next

  10. Click Finish to complete the process

    Youre Done!


Leaving a Copy of E-mail in the Server

At step 9 on the Internet e-mail Settings window select the Advanced tab:

  • Leave a copy of messages on server: This will cause the server not to remove e-mails from storage once they have been downloaded to your computer. You can check all your e-mail from your computer or from anywhere in the world through the web. (Use

  • Remove from server after X days: (Optional) Select to have the server automatically remove all e-mails that are X days old. If the e-mail was not downloaded to your computer in the time specified by X, the mail will be lost. Please exercise caution when using this option.

  • Remove from server when deleted from 'Deleted Items:' (Optional) This will synchronize Outlook with the e-mail server. Select to have Outlook delete e-mails in the server when you delete e-mails in Outlook.

Click on OK for settings to take effect