Setting up E-Mail on a POP3 Client


Configuring Outlook 2000

  • Operating System: Windows 95/98, 2000, ME, XP
  • Application: Outlook
  • Application Version: MSOutlook and 2000


  1. Open Microsoft Outlook

  2. Configure Mail Settings

  3. From the Microsoft Outlook Tools menu, select Accounts.


  4. Click on the Mail tab, highlight the account that you wish to change and click on the Properties button


  5. General tab


    • This tab contains the basic information for your e-mail account.

    • Mail Account - You can put whatever you wish in this field.  If you have more than one e-mail account, you can put a "friendly" name here.  It makes it easier to identify each individual account.


    • User Information:

      • Name: Firstname, Lastname. For example John Doe

      • Organizaiton: You can leave this blank.

      • Email: Your email address. For example

      • Reply address: Your email address. For

      • Check the box to include this account every time you check for email.


  6. Servers tab


    • Server Information:

      • Incoming mail server type: POP3

      • Incoming mail (POP3): (for example:

      • Outgoing mail (SMTP): (for example:


    • Incoming Mail Server

      • Account name: Your e-mail address in this field. For example

      • Password: Your e-mail password in this field.

      • Check the Remember password box if you don't want to have to type in your password whenever you check your e-mail.


    • Outgoing Mail Server

      • Check the My server requires authentication box in order to send mail out.

      • Select the Settings Button

    POP3 and SMTP Issues

    Q: Why am I able to receive mail but cannot connect and send e-mail with my SMTP server?
    Your ISP does not allow you to use 3rd party SMTP server other then theirs.  To fix this CLICK HERE or contact your ISP and ask for their SMTP server to use. 


  7. Logon Information:


    • Select Log on using

    • Account name: (for example

    • Password: password

    • Check Remember password

    • Select OK


  8. When you are finished making changes, click Apply

  9. Click OK to close the Properties window.

  10. Select File, Exit to close Outlook


Leaving a Copy of E-mail in the Server

At the e-mail properties window select the Advanced tab

  • Leave a copy of messages on server: This will cause the server not to remove e-mails from storage once they have been downloaded to your computer. You can check all your e-mail from your computer or from anywhere in the world through the web. (Use


  • Remove from server after X days: (Optional) Select to have the server automatically remove all e-mails that are X days old. If the e-mail was not downloaded to your computer in the time specified by X, the mail will be lost. Please exercise caution when using this option.


  • Remove from server when deleted from 'Deleted Items:' (Optional) This will synchronize Outlook with the e-mail server. Select to have Outlook delete e-mails in the server when you delete e-mails in Outlook.

Click on OK for settings to take effect